fine wine importer exporter b2b business to business

AWRS  ref.n. XFAW 000 0012 0398

The Wine Hall Ltd will ask for the AWRS URN (unique reference number) application reference number in addition to any other questions pertinent to document and satisfy the requirements of due diligence as set out by HMRC. The Wine Hall Ltd will not deal with any customers or suppliers where it is felt that there is a possibility that such trade will involve fraud. If The Wine Hall Ltd suspects fraud, HMRC will be notified.

The Wine Hall Ltd maintains its obligation to:

·   Objectively assess the risk of alcohol duty fraud within the supply chain

·         Establish reasonable and proportionate checks in day-to-day trading to ensure that transactions do not lead to fraud and do not involve duty-evaded goods

·         Establish processes and procedures to take timely and effective action where the risk of fraud has been identified

·         Put in place audit and governance procedures to ensure that due diligence processes are, and continue to be, carried out

For the purposes of AWRS, suppliers or customers may need to document their due diligence regarding The Wine Hall Ltd.

The Wine Hall Ltd is committed to trading in full compliance with all relevant national, EU and International laws. All products we supply will have had their appropriate duty paid.

SELLING ALCOHOL - FOR A RETAILER TO OPEN AN ACCOUNT:

For a business to register for trade, the following documents are required by The Wine Hall Ltd:

· Copy of Incorporation Certificate

· Copy of VAT Certificate (If applicable)

· Company Bank Details

· Owner Photo ID details (Passport or UK Driving License)

· Fill the AWRS Due Diligence Questionnaire (the questionnaire will be provided at the time of registration)

· Proof of who are their customers

We will perform our checks once we receive all the documents above. Payment methods accepted are Card or bank transfer only. The Wine Hall Ltd does not accept cheques or cash. Please note, that photo ID may be requested for card payment at the time of payment. All initial checks and further reviews will be electronically documented in the customer file.

SELLING ALCOHOL - FOR A WHOLESALER OR DISTRIBUTOR TO OPEN AN ACCOUNT:

For a business to register as a wholesaler, the following documents are required:

· Copy of Incorporation Certificate

· Copy of VAT Certificate (If applicable)

· Company Bank Details

· Owner Photo ID details (Passport or UK Driving License)

· Fill the AWRS Due Diligence Questionnaire (the questionnaire will be provided at the time of registration)

· Proof of who are their customers

Once the information has been gathered, a qualified member of The Wine Hall Ltd will complete a risk assessment. Any customers identified as high-risk will undergo further questioning before we decide if we will begin to trade. High-risk customers that are accepted will be evaluated every three months; all other customers will be reviewed on an annual basis.

All customers who do not pass the internal check will be notified that their account will not be opened and customers with suspicious behaviour will be reported to HMRC within 5 working days.

BUYING ALCOHOL FROM OTHER SUPPLIERS OR WHOLESALER :

As a part of the Alcohol Wholesaler Registration Scheme (AWRS), The Wine Hall Ltd is required to conduct due diligence checks on partners involved in the supply chain for alcoholic drinks. The Wine Hall Ltd will require the following documents for a supplier to open an account to start trading:

· Company Introduction stating the nature of the business and products available

· Completion of ‘FITTED’ questionnaire.

· Copy of Incorporation Certificate

· Copy of VAT Certificate

· Owner/Director’s/ Proprietor’s ID Details

· Company Bank Details

· AWRS number if this has been issued and UK based supplier

· Headed paper or business card

· If you are a UK duty paid supplier, please provide us with copies of form

W-5 (or similar document) showing evidence of duty payment.

The FITTED questionnaire includes all information that is required for our checks as well as points to upload evidence. This will be sent directly to a new supplier before an initial order being placed.

HMRC Excise Industry FITTED

· F =Financial Health

· I =Identity

· T=Terms of contract

· T=Transport

· E=Existence of goods

· D=Deal

Once the supplier has sent the above information, a member of The Wine Hall ltd will review it. The overall risk of the supplier will be established. If the business is identified as a high-risk supplier, further questions will be asked, and site visits could be conducted as appropriate. Any suspicious retail pricing at uneconomic levels or improper trading patterns will be reported to HMRC within 5 working days. All high-risk suppliers will be reviewed every three months; all other suppliers will be reviewed on an annual basis.